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How to find library collections, use copying and printing facilities and access library services

PaperCut: Print, Copy, Scan

Register for a PaperCut account at printing.warburg.sas.ac.uk in order to:

  • Photocopy in black & white or colour
  • Scan and send documents direct to your email address
  • Print documents from a Warburg Institute computer
  • Email documents to print out at the copier
  • Use Web Print to upload and print documents from your laptop without installing print drivers
  • Use Mobility Print to print directly from your laptop or smartphone

We also have a Bookeye overhead scanner for old or fragile material that allows you to print scans or save them to a USB stick.  It is currently available to use without charge.

Copy charges

  Copying and Printing

A4

A3

  Black and White

5p

10p

  Colour

25p

50p

  Scanning to email

4p

4p

  Bookeye scan

Free

Free

 

Before Copying

All material to be copied must first be checked by Reading Room staff.  Please take your books to the Reading Room before using the copiers or scanner.

Lost Passwords

If you have forgotten your password or ID number, a member of library staff in the Reading Room can reset it for you.

All copying is self-service.  Two Kyocera copiers that can photocopy, scan and print are available for readers' use in the Reading Room corridor.  We also have a Bookeye overhead scanner for material that is too fragile, old, or tightly bound to be photocopied.

Any book to be copied must first be approved by Reading Room staff, who will issue you with a copying permission slip.  You may copy up to six items at one time.

Please ask Library staff for advice if you are unsure how best to handle books for copying or scanning

To avoid damaging library materials, please avoid applying pressure when copying or scanning; press down gently on the covers rather than the spine.

Always ask for further guidance before attempting to copy:

  • Large Size or Extra Large Size books
  • items that are more than 100 years old
  • items too heavy to handle comfortably
  • items that are tightly bound
  • items that are fragile or damaged in any way

If an item is deemed unsuitable for copying by Library staff, we reserve the right to refuse permission to copy or scan.

There is no need to create a new account if you have already registered for a PaperCut account at Senate House Library, the Institute of Historical Research or the Institute of Advanced Legal Studies. For SHL users, your username is your SHL membership number. Your password is the last six digits of the number on the back of your SHL card.

To register, click on the PaperCut icon on Library computers to go to our dedicated PaperCut site at printing.warburg.sas.ac.uk.  Alternatively, you can access this site from your own device.

  • Click on Register as a New User and complete the registration form using your own choice of username and password.  
  • IMPORTANT: please note your username, password and ID number once you have registered, as you will need these to access your account online and log in at the copier.  If you lose your password or ID number, ask a librarian to reset them for you.
  • If you want to scan to email, you will need to confirm your email address by replying to the automated email sent to the address with which you registered.

To add credit to your account using cash:

  1. Purchase a top-up card for either £10 or £3 from library staff in the Reading Room.
  2. Access your account via https://printing.warburg.sas.ac.uk and click on Redeem Card in the sidebar.
  3. Enter the number on the top up card just as it is printed (including hyphens) to add the money to your account.
  4. Remember to log out after completing payment.

 

To add credit to your account using credit/debit cards:

  1. Access your account via https://printing.warburg.sas.ac.uk and click on Add Credit in the sidebar.
  2. Choose the amount of credit you wish to pay for (6p, 30p, 60p, £2.50, £5, £10 or £20). 
  3. You will be redirected to a payment gateway to pay by credit or debit card.  You will not receive a receipt, but you can view or print your Transaction History via your account.
  4. After completing payment, remember to log out or other people will be able to view your account details

 

You will need to log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.

Once logged in, you will see the main screen, which gives you access to the printing, copying and scanning modes (please note, our copiers do not work as fax machines):

 

 

To copy, choose Device Functions on the touchscreen.  Your details and account balance are shown – choose Next on the touchscreen.  You can change the settings depending on the type of copy you want to make - if you need any help with this, please ask a member of Library staff.

Remember to log out when you are finished, either by selecting Logout on the top left of the touchscreen, or using the Authentication/Logout button on the main panel.

Your PaperCut account allows you to scan direct to your email from the black Kyocera copiers. 

  1. Log in at the copier and choose Scan on the touchscreen, then Scan to my email.  If your email address is not visible on the screen, please ask a member of Library staff to add your email address to your PaperCut account.
  2. The default scan is 300dpi colour PDF, single sided, A4 portrait.  If you want to change this, choose Settings on the touchscreen.  You can choose between PDF, JPEG and TIFF; from 200 to 600 dpi; colour, greyscale or black and white; A4 or A3; portrait or landscape.  The scanning limit is 10MB.
  3. If you are scanning more than one page, make sure you tick the Prompt for more pages box. 
  4. Touch the green START button when you are ready to scan.  If it is a one-page scan, it will automatically be sent to your email address.  If you are scanning multiple pages, you can choose to Scan more or Send to finish your scan.
  5. Remember to log out when you are finished.

The Bookeye Overhead Scanner is currently available to use without charge.  It is particularly suitable for fragile, old or tightly-bound books which cannot be photocopied. All material to be scanned must first be approved by a member of Reading Room staff.

1. To begin, read and accept the copyright warning and insert a USB stick.

2. Choose your preferred format (all at 300dpi):

  • PDF : for text or low quality scans of images; smallest file size
  • JPEG : for good quality scans of images; larger file size
  • TIFF : for high quality scans of detailed images; largest file size

3. If scanning old, tightly-bound or fragile books, raise the book cradle into the V-position and shift the book cradle plates apart to accommodate larger spines.

4. You can use the options on the touchscreen to change colour, brightness, or scan type:

  • Single : takes a single scan of a double-page spread
  • Double : splits a double-page spread into two separate scans

5. To scan, tap the SCAN button, choose SCAN on the touchscreen, or use the green buttons on the side of the book cradle or the foot pedal.

6. You can use the touchscreen options to crop, delete or insert scanned pages.

7. When finished, choose DONE. You will be asked to save your document to a USB stick. You can:

  • tap on the touchscreen to rename your document
  • choose to save your scan as single pages, a zip file or a multipage document

8. After you have saved your document, choose CONTINUE to keep adding to your current scan, END to start a new job, or EXIT to finish scanning altogether.

You can print very quickly and easily from any Warburg Library computer.

  1. Using a Warburg Library computer, simply access your document and select the print option.
  2. A box will appear asking you to log in to your PaperCut account. 
  3. As soon as you log in, your document will automatically be sent to the printer.  It will not print out until you log in to a copier and release it.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  4. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.
  5. You can either choose to print all your documents by selecting this option on the main page, or touch Print Release on the touch screen to select from a list of your queued documents.
  6. Remember to log out when you are finished.

Mobility Print allows you to print documents directly from your laptop or smartphone.  Please ensure you have registered for PaperCut and are connected to Eduroam or UOL_open wireless networks before you begin.

Apple IOS- Print with AirPrint (Mobility Print supports IOS 9.2+)

  1. Open the app that you want to print from.
  2. To find the print option, tap the app’s share icon —  or  — or tap .*
  3. Tap  or Print. If you can’t find the print option, check the app’s User Guide or Help section. Not all apps support AirPrint.
  4. Tap Select Printer and choose UOL_Mobility_Print. You will then be prompted to authenticate with your PaperCut username and password.
  5. Choose the number of copies or other options, like which pages you want to print and if you want colour or black and white.
  6. Tap Print in the upper-right corner.
  7. You can now log in at any library printer and collect your document.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  8. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.  You will be shown a list of your held print jobs, which can then be printed off.  Remember to log out when you are finished.

*If are not sure how to print from your application, take a look at Print from your Mac.


Apple MacOS (Mobility Print supports MacOS Yosemite+)

  1. Navigate to System Preferences > Printers and Scanners.
  2. Click the + icon under the Printers List.
  3. The Add dialog is displayed. This dialog displays a list of all of the discovered printers on the network.
  4. Select UOL_Mobility_Print
  5. Check that Use is set to Secure AirPrint.
  6. If Secure AirPrint is not displayed:
    1. Close the Add dialog.
    2. Disconnect from the network.
    3. Reconnect to the network.
    4. Try again. If you still cannot see Secure AirPrint, try using Email Print or Web Print instead.
  7. Click Add.
  8. Print your document. When prompted enter your PaperCut username and password.
  1. You can now log in at any library printer and collect your document.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  2. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.  You will be shown a list of your held print jobs, which can then be printed off.  Remember to log out when you are finished.

If you enter the wrong authentication details, MacBook devices do not show any warning message; your job will just not print. If your job doesn’t print, check the Print Queue dialog. If the print job is there and has the message Held for authentication, click the  icon; then re-enter your login details.

 


Android (Android 4.4+.)

  1. Install the Mobility Print app from the Google Play Store.
  2. Launch the app and let it run in the background.
  3. Tap Android settings.
  4. Tap Mobility Print.
  5. Tap the enable toggle (Android should find UOL_Mobility_Print)
  6. Exit out of Settings.
  7. Print your document. When prompted enter your PaperCut username and password.**
  8. You can now log in at any library printer and collect your document.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  9. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.  You will be shown a list of your held print jobs, which can then be printed off.  Remember to log out when you are finished.

** The way you print is different depending on the app you want to print from. For more information, see the documentation for the app. When you select a printer, make sure you select a Mobility Print printer as identified by the PaperCut icon 

If you select the Remember me checkbox, your phone will remember your login details for that printer for one week.

 


Microsoft Windows (Windows 7+)

  1. Download and run this Mobility Print Printer Setup (pc-mobility-print-printer-setup.exe) (alternatively navigate to https://cdn.papercut.com/files/mobility-print/client/windows/pc-mobility-print-printer-setup-1.0.127.exe)
  2. On the License Agreement screen, click Next.
  3. Select a printer (UOL_Mobility_Print), then click Next.
  4. Enter your PaperCut Username and Password; then click Next..
  5. Click Finish.
  6. Print your document ensuring you select UOL_Mobility_Print as your printer.
  7. You can now log in at any library printer and collect your document.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  8. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.  You will be shown a list of your held print jobs, which can then be printed off.  Remember to log out when you are finished.

Web Print allows you to upload and print documents from your own device through the PaperCut website from anywhere and at any time.

Go to our dedicated PaperCut login site at https://printing.warburg.sas.ac.uk and log in to PaperCut.

  1. Choose Web Print from the left-hand sidebar, and click on Submit a Job.
  2. Select the printing option you prefer, then click on Print Options and Account Selection.
  3. Choose the number of copies to print, then click on Upload Documents.
  4. Drag your document onto the page or upload from your device and click on Upload & Complete.
  5. Your document will not print out until you log in to the copier and release it.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  6. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered.  You will be shown a list of your held print jobs, which can then be printed off. 
  7. Remember to log out when you are finished.

Email Print allows you to send and print documents up to 100MB or the limit set by your email provider. 

This can be done from any type of device and there is a range of supported file types (including Microsoft Word, Excel PowerPoint, PDF, and most common picture file formats). 

  1. Create an email to be sent to uolprint@london.ac.uk.  The email must be sent from the verified email address with which you registered for PaperCut.​
  2. Attach your required file(s) and send.  The file(s) may be up to 100MB or the limit set by your email provider.
  3. Upon receipt, PaperCut will send you a verification link.  Once verified, your document will automatically be sent to the copiers.
  4. Your document will not print out until you log in to the copier and choose to release it.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  5. To release your document, log in at the copier using either the username and password you selected, or the identity number assigned to you when you first registered..  A summary of your queued print jobs is visible on the main page, or choose Print Release to view a detailed list of documents which can then be printed off or cancelled. 
  6. Remember to log out when you are finished.

UK copyright law permits fair dealing with a work for the purposes of non‑commercial research and private study. This covers copying of all types of copyright work. It means that researchers and students can copy extracts from sound recordings, films and broadcast as well as literary, dramatic and musical works for these purposes.

The law requires that acknowledgement be given to the copied source when used in research or private study. For academic staff and research students, this creates the obligation to use proper citations. The only exception may be situations where acknowledgement would be impossible for practical reasons.

Only a single copy may be made (either by the researcher or student, or for another person researching or studying). Fair dealing requires that you only copy as much of a work as is necessary for the purpose, and that any copying does not impact upon the rightsholder’s legitimate exploitation of their work. Fair dealing for the purpose of non-commercial research and private study will not cover the making of multiple copies.

Although the Copyright, Designs and Patents Act does not clearly define the amount of original material that can be copied, the Society of Authors issued guidance in 1965:

  • one article from any one issue of a journal (even if that one article is the whole issue)
  • one chapter or up to 5% (whichever is greater) of a book or similar publication
  • up to 10% of a short book of up to 200 pages (CILIP, formerly Library Association, guidelines)
  • one poem or short story of up to 10 pages from an anthology, or
  • the report of one case in law reports.

Please note that newspapers may not be photocopied in the Warburg Institute Library.

 

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