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Joining and Using the Library

A guide to visiting, finding library collections, using the photocopiers and printing, and how to contact us

COVID-19 AND VISITING THE LIBRARY

Updated 19 April 2021

 

What are the library's opening hours?

From Tuesday 13 April, we are increasing our opening hours to four days a week:

TuesdayFriday: 11.00am – 3.30pm for all readers

Saturday, Sunday, Monday: closed

Due to the need for social distancing, we can only accept a limited number of readers at any one time. It is necessary to book online before visiting the library. Please check our website before travelling to use the library, as we may need to close at short notice.

 

Are you accepting new readers?

Yes, we are accepting new readers. Please check our admissions page to see if you are eligible to use the library. You need to book your desk in advance, which you can do even if you don't yet have your library card.

When visiting the Institute for the first time, please make sure you bring your booking confirmation along with the necessary photographic ID stated on our admissions page and, if required, a letter of recommendation. A member of staff in the Reading Room will issue you with your Warburg library card and give you a brief guide to how to use the library.

 

How do I book a desk?

Use our booking system to choose your preferred date and desk. You don't need to have an in-date library card to book.

Please note that, while you are welcome to browse and retrieve books from any floor, you should ONLY use your pre-booked desk while you are in the library.

Read our terms and conditions here.

If you have any problems, please email us at warburg.library@sas.ac.uk

 

What should I do if I can’t make it my booked session?

You can cancel through the link in your booking confirmation email.

 

What do I need to bring with me when visiting the library?

Please bring your booking confirmation email, your library card and a face mask. We are limiting the number of bags allowed in the stacks, so please only bring one bag per reader.

If you are visiting the library for the first time, please also bring the form of ID requested on our admissions page, along with a letter of recommendation if you are an MA student or independent scholar.


How do I check in when I arrive at the library?

Check in on arrival at the Institute through the link in your booking confirmation email. Show your check in confirmation and library card at Reception before entering the library.

 

Do I need to put my belongings in a locker?

No, the lockers have been removed to allow for social distancing in the Reading Room corridor. You are currently allowed to take your bag and coat into the library.

Please note that because of this, you are asked to take only one bag to the Institute with you. Suitcases, holdalls and rucksacks may not be brought into the Institute unless they are smaller than 41 x 24 x 42 cm. 

As always, you will need to show your bag at Reception when leaving.

 

Can I browse the shelves?

Yes, the stacks are fully accessible and all collections are open. Please wash or sanitise your hands before handling the books. Books left for reshelving will be quarantined for 72 hours before being returned to the shelf.

 

What COVID-19 precautions must I take in the library?

Please make sure you are wearing a face mask that covers your mouth and nose at all times when you are in the building.

You must only use the desk you have pre-booked and take care to observe social distancing guidelines while in the library.

Wash your hands regularly and use the hand sanitizer provided, particularly before handling books.

Please follow the instructions on the signs and notices posted throughout the building.

 

What extra precautions are you taking against COVID-19?

We are limiting the number of people in the building to allow for social distancing.

All staff and readers must wear face masks covering the mouth and nose at all times while in the building.

Wherever possible, we are opening windows and doors to allow for extra ventilation on all floors.

We are using a carbon dioxide monitor to monitor the air quality on each floor.

Hand sanitiser is provided throughout the library.

All books left for reshelving are quarantined for at least 72 hours before being returned to the shelf. Library staff wear gloves when shelving.

The building is cleaned daily and library staff regularly wipe down the Reading Room copiers, scanner and computers. Wipes are available for readers to clean surfaces before use.

Librarians are working in bubbles and limiting interaction with each other.

 

Which library services are available?

The following services may not be available or may be slower than usual as they are affected by COVID-19 precautions or by staff working from home:

Reshelving: all books left for reshelving will be quarantined for at least 72 hours before being returned to the shelf. If you plan to use a book on your next visit to the library, please reserve it in the Reading Room. You can reserve 10 books for up to 7 days.

Electronic resources: we have reduced the number of computers available in the library. If you need to consult electronic resources, please use the Reading Room computer to access them. 

Missing books: please email us at Warburg.library@sas.ac.uk if you can’t find a book. We will search for it and email you if we find it. Please do not ask at the Reading Room desk, as the member of staff there cannot leave the Reading Room during their shift. 

Microform and microfilm reader: staff will not be able to offer help with viewing microfilms and microfiche. 

New Acquisitions: we have a huge backlog of new books and periodicals to process. We will be sending these straight to the shelf when they are ready rather than displaying them in the Reading Room. 

Reproductions requests and Inter-Library Loan requests: we are accepting requests for image and thesis reproductions and Inter-Library Loans, but the wait time is likely to be longer than usual.

Food and drink: As always, no food or drink may be consumed in the library. There is no longer any place in the building for eating snacks or lunch as the Common Room has been repurposed as study space. We no longer offer lunch or tea service, self-service tea and coffee facilities, or a water fountain.

 

Can I print, photocopy and scan?

Yes, We have two copiers in the Reading Room corridor for photocopying and limited scanning. You need to register for a PaperCut account to use the copiers. See our copying guide for more information on PaperCut.

We have moved the overhead scanner into the Reading Room. Using the scanner remains free and you don't need a PaperCut account to use it. You will need a USB stick to save your document.

 

Do you offer a scan and deliver service?

No, we don't have the staff available to offer a scanning on demand service. If you require scans, please order them through Inter Library Loan from your home library. Please note that for copyright reasons we can only supply one article or chapter, or up to 5% of a book.

 

Do you offer a click and collect service?

No, the Warburg Library remains reference-only and external readers may not borrow books.

 

Terms and Conditions for use of the Warburg Library, March 2021

Booking 

  1. Desks must be reserved in advance. You can book up to the time you arrive at the Institute, but you must have a desk reservation in order to use library collections. 

  2. We are limiting the amount of bags allowed in the stacks, so please only bring one bag per reader.

  1. Please show your check in confirmation and your reader’s card at Reception when you arrive at the Institute.

  1. You can choose your desk at the time of booking, but we cannot guarantee that readers can use the same desk every day if it has been booked by another user.

  1. If you can no longer attend, please cancel your booking through the link in your confirmation email so that it can be allocated to someone else. 

  1. While you may only use the desk you have booked in advance, you can browse the stacks and retrieve books from any floor to bring to your reserved desk.

Coronavirus measures 

  1. Face masks covering the mouth and nose must be worn at all times while in the library. If you do not wear a mask and you are not in an exempt category, you may be asked to leave immediately.

  1. Social distancing rules apply in the library. Please keep two metres away from other readers and staff. 

  1. Please wash your hands thoroughly and often. Hand sanitizer is provided at the entrance to the library and on all floors. Please use it regularly, particularly before handling books.

  1. Please keep to the left in corridors and on stairs. The lift can only be used by one person at the time.

Using library materials 

  1. Books left on desks or for re-shelving will be quarantined for 72 hours before being re-shelved. They will be inaccessible while they are in quarantine.

  1. If you wish to use the same books at the Institute on subsequent days, you will need to reserve them. Up to 10 books can be reserved on the Reading Room reserve shelves. Please make sure that you have put a marker card on the shelf for all reserved books.

  1. Failure to comply with the terms and condition may result in you being asked to leave the library. You may subsequently have the ability to book a study space withdrawn if we conclude that your conduct may endanger the safety of others.