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Joining and Using the Library

A guide to visiting, finding library collections, using the photocopiers and printing, and how to contact us

COVID-19 AND VISITING THE LIBRARY

Updated 11 November 2021

 

What are the library's opening hours?

MondayFriday: 10.00am – 7.00pm

Saturday: 10.00am - 5.00pm

Due to the need for social distancing, we can only accept a limited number of readers at any one time. It is necessary to book online before visiting the library. Please check our website before travelling to use the library, as we may need to close at short notice.

 

Are your regulations changing after 19 July?

No. Due to the nature of the library spaces, and in line with the approach adopted by the University of London, the Warburg Institute is keeping Covid-19 regulations in place after 19 July 2021. Readers are still required to wear masks at all times when in the building (unless exempt), wash hands regularly and maintain social distancing.

 

Are you accepting new readers?

Yes, we are accepting new readers. Please check our admissions page to see if you are eligible to use the library. You need to book your desk in advance, which you can do even if you don't yet have your library card.

When visiting the Institute for the first time, please make sure you bring your booking confirmation along with the necessary photographic ID stated on our admissions page and, if required, a letter of recommendation. A member of staff in the Reading Room will issue you with your Warburg library card and give you a brief guide to how to use the library.

 

How do I book a desk?

Use our booking system to choose your preferred date and desk. You don't need to have an in-date library card to book.

Please note that, while you are welcome to browse and retrieve books from any floor, you should ONLY use your pre-booked desk while you are in the library.

Read our terms and conditions here.

If you have any problems, please email us at warburg.library@sas.ac.uk

 

What should I do if I can’t make it my booked session?

You can cancel through the link in your booking confirmation email.

 

What do I need to bring with me when visiting the library?

Please bring your booking confirmation email, your library card and a face mask. We are limiting the number of bags allowed in the stacks, so please only bring one bag per reader.

If you are visiting the library for the first time, please also bring the form of ID requested on our admissions page, along with a letter of recommendation if you are an MA student or independent scholar.


How do I check in when I arrive at the library?

Check in on arrival at the Institute through the link in your booking confirmation email. Show your check in confirmation and library card at Reception before entering the library.

 

Do I need to put my belongings in a locker?

Yes, we have reintroduced the lockers for the 2021/22 academic year. Bags should be left in the lockers in the Reading Room corridor and may not be brought into the library.

Suitcases, holdalls and rucksacks may not be brought into the Institute unless they can fit into a locker (41 x 24 x 42 cm). 

As always, you will need to show your bag at Reception when leaving.

 

Can I browse the shelves?

Yes, the stacks are fully accessible and all collections are open. Please wash or sanitise your hands before handling the books. 

 

What COVID-19 precautions must I take in the library?

Please make sure you are wearing a face mask that covers your mouth and nose at all times when you are in the building.

You must only use the desk you have pre-booked and take care to observe social distancing guidelines while in the library.

Wash your hands regularly and use the hand sanitizer provided, particularly before handling books.

Please follow the instructions on the signs and notices posted throughout the building.

 

What extra precautions are you taking against COVID-19?

We are limiting the number of people in the building to allow for social distancing.

All staff and readers must wear face masks covering the mouth and nose at all times while in the building.

We are opening windows and doors to allow for extra ventilation on all floors.

We are using a carbon dioxide monitor to monitor air quality in the library.

Hand sanitiser is provided throughout the library.

The building is cleaned daily and library staff regularly wipe down the Reading Room copiers, scanner and computers. Wipes are available for readers to clean surfaces before use.

 

Can I print, photocopy and scan?

Yes. We have an overhead scanner in the Reading Room corridor for digital scans. The scanner is free and you don't need a PaperCut account to use it. You will need a USB stick to save your document.

We also have two copiers for photocopying, printing and limited scanning to email. You need to register for a PaperCut account to use the copiers. See our copying guide for more information on PaperCut.

Please show your books at the Reading Room desk before copying.

 

Do you offer a scan and deliver service?

No, we don't have the staff available to offer a scanning on demand service. If you require scans and you aren't able to visit the Institute, please order them through Inter Library Loan from your home library. Please note that for copyright reasons we can only supply one article or chapter, or up to 5% of a book.

 

Do you offer a click and collect service?

No, the Warburg Library remains reference-only and external readers may not borrow books.

 

Is there somewhere to eat and drink in the Institute?

Yes, the Common Room in the basement is open and available for use by readers. Unfortunately, we are not yet able to offer a lunch or tea service and the self-service tea and coffee facilities have been removed.

As always, no food or drink may be consumed in the library.

 

COVID-19 Terms and Conditions for using the Warburg Library and Photographic Collection

 

Booking 

Desks must be reserved in advance. You can book up to the time you arrive at the Institute, but you must have a desk reservation in order to use library collections. 

Please show your check in confirmation and your reader’s card at Reception when you arrive at the Institute.

You can choose your desk at the time of booking, but we cannot guarantee that readers can use the same desk every day if it has been booked by another user.

If you can no longer attend, please cancel your booking through the link in your confirmation email so that it can be allocated to someone else. 

You may only use the desk you have booked in advance. You can browse the stacks and retrieve books from any floor to bring to your reserved desk. It is essential for track and trace that you only use the desk you have already booked in advance. Please do not change desks.

 

Coronavirus measures 

Please bring only one bag with you when visiting the library. The lockers have been temporarily removed but we are limiting the number of bags brought into the stacks.

Face masks covering the mouth and nose must be worn at all times while in the library. If you do not wear a mask and you are not in an exempt category, you may be asked to leave immediately.

Social distancing rules apply in the library. Please keep two metres away from other readers and staff. 

Please wash your hands thoroughly and often. Hand sanitizer is provided at the entrance to the library and on all floors. Please use it regularly, particularly before handling books.

Please keep to the left in corridors and on stairs. The lift can only be used by one person at the time

Failure to comply with these terms and conditions may result in you being asked to leave the library. You may subsequently have the ability to book a study space withdrawn if we conclude that your conduct may endanger the safety of others.  

Read our general Regulations here

Updated July 2021